Race Director Checklist


Below is the main checklist from our race director packet. This is a brief insight of the information provided within the packet that is available to you. This checklist is intended to provide a good overview of what you would need for a moderately sized event. The individuality that each race takes on does mean that this list will vary from event to event.  Use it as a starting point and feel free to add or remove items as you find necessary.

Entry Form                                        

Info You Provide

  • Date of Race, Start Time, Location
  • Entry Fee/ Fee Change Schedule
  • Parking Information
  • Race Distance, Course Description
  • Course Map
  • Awards Breakdown
  • Awards Ceremony Time
  • T-Shirt/ Packet Pickup Information
  • Race Contact -Mailing Address, Email, Phone Number
  • Sponsor Logos, Assisting Vendors
  • Municipality Recognition
  • Waiver
Info The Participants Provide
  • Name, Address, Telephone, Email
  • Age on Race Day
  • Gender
  • Team Information
  • T-Shirt Size
  • Signature on Waiver

Pre-Race

Tasks to Complete Leading Up to Your Race
  • Permits
  • Liability Insurance
  • Police Contact Established
  • Medical Personnel Contacted
  • Course Measurement/Certification
  • Signage Prepared
  • T-Shirts Printed
  • Awards Ordered
  • Race Bibs Printed
  • Entry Form Data Sent to Timing Company
  • Volunteers Appointed Course Positions
  • Website Established/Updated

Promoting the Event
  • Distribute Entry Forms
  • Listed on Race Calendars
  • Local Media
  • Flyers

Race Day 
  • Course Markings in Place
  •      - Mile Markers
         - Turn Signs
         - Split Callers
  • Volunteer Assignments Posted
  • Volunteer Coffee
  • Registration/Packet Pickup Area Setup
  • Police Briefed
  • Course Volunteers Briefed
  • Start/Finish Workers Briefed
  • Photographers Briefed
  • Lead Vehicle/Trail Vehicle Briefed
  • Timing Company up to speed
  • Banners in Place, Sponsor Logos Visible
  • Sound System for Announcing/Awards
  • Rest Room Facilities/Port-a-Potties
  • Start/Finish Setup
  •      - Pace Signs
         - Clock
         - Timing System
         - Power Available
         - Water
         - Recording Sheets
         - Spindles
         - Tent
  • Water Station
  •      - Cups
         - Coolers
         - Pitchers
         - Brooms/Rakes
         - Trash Bags
  • Medical
  •      - Tent
         - Communication Capabilities
         - Ice
         - Fluids
         - Personnel Prepared
  • Results Printing
  •      - Tables/Chairs
         - Power
         - Printer Setup
         - Area Away from Runners
  • Awards Displayed
  • Results Posting Area Designated

Post-Race
  • Cleanup (Start, Finish, Course, Staging Areas, Awards Area)
  • Results Published on Website
  • Results Sent To Press
  • Thank You's to Volunteers, Committee, and Sponsors
  • Post Race Evaluation
  • Volunteer Party
  • Recovery.....
 

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Big River Race Mgmt

Price increase in two days for the 10th Annual Macklind Mile! Limited edition cooling towels to the first 1000 milers still available!

by Big River Race Mgmt